Policy Communication Plan

Complete this form and submit it to the Policy Advisory Group together with the policy (and any procedures), an Implementation Plan, and a Policy Development Report. These documents make up the proposal package that will be reviewed by SLT for approval.

1. Identify the audiences who need to know about the new or revised policy (e.g., faculty, staff, students, external partners).

2. Define key messages by summarizing what has changed, why the change was made, and what action (if any) is required of each audience.

3. Identify appropriate communication channels, such as email announcements, Campus Info, the University website, meetings, newsletters, or social media.

4. Identify who will coordinate and deliver communications (e.g., the Responsible Officer, Marketing and Communications, HR, Unit Heads, etc.).

5. Establish a timeline for when communications will be released before, during, and after implementation.

6. Ensure that policy documents and summaries are written in plain language and available in accessible formats.

7. Identify what contact information will be provided for support and follow-up questions and/or information sessions.